This chapter contains these topics:
The fastest way to make a receipt is to download templates in Adobe PDF, Microsoft Word (.docx), Open Document Text (.odt). How to Scan a Receipt. There are two (2) ways to scan a receipt: Mobile App. Using a mobile app is the easiest way to capture a receipt and save for your records. The top three (3) apps for taking photos of your receipts are.
18.1 Objectives
18.2 About Manual Receipts Processing
One of the most important steps in the accounts receivable process is to quickly enter payments received from your customers in order to recognize your current cash position. The Accounts Receivable system provides the flexibility you need to enter and maintain various types of receipts.
Manual receipts processing consists of:
When you work with receipts processing, be aware the action code and search type security may affect your ability to inquire upon, add, or change customer information. You must have the appropriate combination of action code/search type security to work with customer information.
18.2.1 Which Form Do You Use to Enter Manual Receipts?
Depending on the amount of account information you have for a customer, you can use either of the following forms to enter manual receipts:
The examples shown in this section use the Receipts Entry (Heads Up) form. However, you can use Receipts Entry (Heads Down) to complete any of the tasks included in this section.
18.2.2 What Are the Steps for Processing Manual Receipts?
You use the standard JD Edwards World three-tier processing steps to manage manual receipts. They are:
The following illustrates the receipts entry process.
Figure 18-1 Receipts Entry Process
Description of 'Figure 18-1 Receipts Entry Process' 18.2.3 What Does the System Require to Process Manual Receipts?
The system requires certain information to process receipts and apply them to the open items in a customer's account. Concepts that you should be familiar with include:
18.2.3.1 Dates
The system uses one of the following dates to process receipts:
18.2.3.2 Original Document Types
When you display open items for a customer, each pay item consists of an original document type. Common document types include:
18.2.3.3 Matching Document Types
After you enter receipts, adjustments, and so on, the system assigns a matching document type to each original transaction. Common matching document types include:
18.2.3.4 Type of Input Codes
The system applies each receipt according to the type of input code you enter. The following lists the type of input (TI) codes and the action that the system takes during processing:
18.2.3.5 Automatic Update of TI Code
You can use any of the Ledger Inquiries (F15, F16, F18, and F19) to automatically apply receipt amounts to open items in a balance forward manner (oldest due date to newest) by entering the desired TI code to use in the processing option and filling in the receipt amount before using the ledger inquiry function key. This will cause the TI code from the processing option to be loaded on each line from oldest to newest until the receipt amount is reached or all open items have been paid. For customer, parent or single statement Ledger Inquiries, if the amount of the receipt is greater than all open items, the program will create an unapplied cash entry for the remaining amount. Any line items which have a credit balance will have such balance added to the amount of the receipt and applied against other open items.
The default TI code which may be set in the processing option can be changed by using F20 to display the Cash Receipts Status window (P0300W). A change made through this window does not change the processing option. The next time the program is run, the default TI code that is set up in the processing option will apply. Once all automatic entries have been created, they will be displayed for your review. You can accept all entries as they are presented by pressing Enter or you can make any necessary changes.
If the default Type Input code is '1' or '2', partial cash applications will not be attempted. If the receipt amount is not sufficient to fully pay all selected invoices, cash will be automatically applied only to those invoices that can be paid in full. Any remaining amounts must be manually applied.
18.2.3.6 Function Keys
Several function keys are used in receipts entry. Some of the commonly used keys are described below:
18.2.3.7 Reason Code
A reason code may be entered with any Type Input (TI) code. The reason code will always be edited against User Defined Code 03/AR. Also, if it is entered in conjunction with an A or W TI code, the reason code will be validated against the Automatic Accounting Instructions (AAI) as described in the sections about adjustments and write-offs. When a reason code is used and the remark field is blank, the description associated with the reason code will be copied into the remark for that entry.
18.2.3.8 Remark
The Cash Receipt Entry screen contains two Remark fields. A Remark field is provided in the header portion of Receipts Entry allowing you to enter an overall receipt remark. The Remark in the detail area is provided for an invoice level remark.
If the detail area Remark field is blank, the receipt Remark from the header field will be written to this field. If you enter a remark in the detail area, the cash receipts record in the AR Ledger file (F0311) will be written with this remark.
A processing option allows you to specify whether a non-blank invoice remark in the detail area will be overlaid with the receipt remark from the header field. (A remark explicitly typed in the fold area will never be overlaid with the header remark.) When re-inquiring on a receipt, the remark from the first line of the detail will be displayed in the header remark field. This is not necessarily the remark that was typed in the header remark field during entry.
When changing a receipt, the header remark will not be used to update changed records since this is merely the remark from the first line (see paragraph above). If you wish to change a remark, do so in the remark field in the fold area of the detail line.
18.2.3.9 Special Considerations
All receipt numbers must be unique within a batch. If you have received more than one receipt with the same number, they must be entered in separate batches even if they are for different customers. The batch number field at the top of the screen is used for inquiry purposes (since receipt number alone may not uniquely identify a record for re-inquiry). This field will be preloaded with a new batch number for purposes of adding new receipts, and will be ignored if a value is entered while adding.
A receipt is an acknowledgment of an item or payment received in paper or electronic form. For payments, the receipt lists the transaction details as proof that an invoice has been paid, partially or in-full. Afterward, the receipt is stored as an accounting record for billing and tax purposes. As a payor, a receipt should be kept for cash payments or if a product is purchased that may need to be returned at a later date.
Receipts 1 7 4 – Smart Document Collection Job Description
A receipt is a written statement that records a completed transaction with an acknowledgment of payment received. A standard receipt will list all details of the transaction, including, but not limited to,
How Long to Keep a Receipt
According to the IRS, a business should keep their receipts up to three (3) years. If any of the receipts provide a loss to the business then those records must be kept for up to seven (7) years. (source: www.irs.gov)
Receipts 1 7 4 – Smart Document Collection Job Vacancy
The main difference is a receipt is only given after payment has been made and an invoice is a demand for payment.
A receipt is made after a transaction has occurred that details the price of the goods or services along with any taxes, discounts, shipping fees, or other line items. A receipt from a traditional cash register is made from thermal paper with heat being applied as the “ink”.
Receipts 1 7 4 – Smart Document Collection Job Circular
The fastest way to make a receipt is to download templates in Adobe PDF, Microsoft Word (.docx), Open Document Text (.odt).
There are two (2) ways to scan a receipt:
Mobile App
Using a mobile app is the easiest way to capture a receipt and save for your records. The top three (3) apps for taking photos of your receipts are:
Physical Scanner
Using a physical scanner is a traditional way to store receipts. The receipt will need to be laid down on the scanner and can be saved to a device or USB stick. The best places to get a physical scanner are the following:
Download: Adobe PDF, Microsoft Word (.docx) or Open Document Text (.odt)
To complete a receipt the following information must be entered (see image below):
Download: Adobe PDF, MS Word (.docx), OpenDocument
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